office777c
Joined: 12 Sep 2013
Posts: 1
Location: new york
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 Posted: Thu Sep 12, 2013 11:45 am Post subject: document management |
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An organization can be open to all manner of vices if it is not protected. This means that apart from having the usual guidelines put in place in the office, one should invest in a good
document management system. This will enable enable easy and reliable storage of data, which can be easily accessed by those with the privileges.
The system was developed to counter paper based filing systems, which had quite a number of disadvantages. Unlike document management systems, which are done electroniy, the
paper based system could take days before one could file the correct papers in the correct folder. It consumed a lot of time and there were chances of putting the wrong papers in the
wrong file, which often led to loss.
Apart from that, the paper based filing system was also very unreliable in terms of longevity of the information. The papers could easily be affected by anything and as they grew old, the
information would fade out.
Unlike document management system, there is high loss of data when it comes to paper based filing. In cases of fires or when such disasters strike, important information can easily
disappear and inconvenience so many people.
The document management system, therefore, proves to be a quick easy and effective way of storing important information on your computer without the risk of losing it or distorting it.
The installation is quite easy. One can liaise with a programmer who can provide the software to install the document management system on the computer. Alternatively, there are
open source web based programmes, which provide the formats for the creation of the document management system free of charge.
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document management software |
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